Technical Tips and Tricks
» How do I modify the period end date on my Payroll checks?
This article is available in our online knowledgebase by searching for KB87446.
What do I do if my checks have the wrong period end date?

You can modify the period end date for checks with a status of new or processed. You must void any printed or accrued checks and retain them as new before you can modify the period end date.

Use Modify Period End Date from the Tools menu

Follow the steps below to modify the period end date on your Payroll checks with a status of New or Processed:

1. In Payroll, determine if the only checks in the New.prt file are the checks that need the period end date modified.
a. From the Inquiry menu, select Check Information > Check Activity > New > [OK].
b. Review the dates in the Period End Date column and make note if checks exist in this file that do not need a modified period end date.
c. Click [Close].
2. Use File Tools to create a backup of the New.prt file.
3. From the Tools menu, select Modify Period End Date.
4. Type the correct period end date in the New Period End Date box.
5. Select the PR Transaction file has been backed up check box.
6. If you do not want to change the period end date for all of the checks in the new file, click [Ranges] and select the checks that you want to modify.
7. Click [Start].

Note: You cannot modify the period end date for time entries if doing so results in duplicate time entries (same employee, period end date, and check sequence as other time entries in the same transaction file).

» How do I send invoices to Accounts Payable from Purchasing?
This article is available in our online knowledgebase by searching for KB208419.
A. Send invoices to Accounts Payable from Purchasing.
1. In Purchasing, from the Tasks menu, select Send Invoices to Accounts Payable.
2. To send item codes to Accounts Payable as Billing standard items, select the Send the Item Code to AP as Billing Standard Item check box.
3. Click [Print] to print a journal of the invoices that Purchasing will post to Accounts Payable.

Tip: Select the Print to file check box and select the appropriate file type from the list available if you want to print your invoice journal to a .pdf or other form of print file.
4. Click [Post].
B. Import invoices in Accounts Payable.
1. If you selected the Auto Import after Sending setting in Purchasing (File > Data Folder Settings > File Locations), then the Accounts Payable Import Invoices window opens automatically. If the Import Invoices window does not open, open the window in Accounts Payable (Tools > Import Invoices).
2. Click [...] next to the Import file box.
3. Browse to and select the Apinv.txt file. Click [Open].
4. Verify that the name of the file in the Rejected records file box is correct.

Note: If Accounts Payable rejects any of the invoices that you import, Accounts Payable saves those entries in the specified Rejected records file. If that file already exists, Accounts Payable overwrites the file. If you do have entries that reject, open and correct the entry in the reject file with a text editor such as Notepad. After you make corrections, you can repeat step B and import the corrected entries in the reject file.
5. Click [Start] to import the invoice entries in the specified import file and to print the Import Invoices Journal to a file or printer.

Tip: To print an example of the variable import format required based on your current Accounts Payable settings, click [Import Format]. Some applications that create an import text file use the fixed import format and do not use the variable import format. For more information and an example of the fixed format, refer to the Accounts Payable Help topic, "Import invoices file example".
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